From 42ade49cd7afbe65cc5296b5dc63c28172311a76 Mon Sep 17 00:00:00 2001 From: kadiealexander <59587260+kadiealexander@users.noreply.github.com> Date: Mon, 14 Apr 2025 19:11:55 +1200 Subject: [PATCH 1/2] Update Edit-expenses.md --- docs/articles/expensify-classic/expenses/Edit-expenses.md | 8 +++++++- 1 file changed, 7 insertions(+), 1 deletion(-) diff --git a/docs/articles/expensify-classic/expenses/Edit-expenses.md b/docs/articles/expensify-classic/expenses/Edit-expenses.md index 23e89c715d02..f5ddabc100d5 100644 --- a/docs/articles/expensify-classic/expenses/Edit-expenses.md +++ b/docs/articles/expensify-classic/expenses/Edit-expenses.md @@ -29,6 +29,13 @@ Editing restrictions apply based on expense type and report status. - **Approved expenses** cannot be edited unless reopened (also called unapproved). - **Expenses in a Closed report** cannot be edited. +## Description and Policy Violations +- If an expense has a policy violation but includes a **description or comment**, it will still be submitted via Scheduled Submit. +- The **description acts as the user’s explanation** for why the violation wasn’t resolved. +- This allows the report to move forward while providing visibility for approvers or Workspace Admins. + +**Note:** The violation will still appear but will not block submission if a comment or explanation is provided. + ## Expense Icons **Each expense has an icon showing how it was created:** - 🏦 **Cash Icon**: Manually added or SmartScanned @@ -109,7 +116,6 @@ You can merge two duplicate expenses into one consolidated entry. This is useful 4. Select the two expenses you want to merge. 5. Choose which details to retain for the new merged expense. - ## Merging Expenses on Mobile If Expensify detects potential duplicates, you'll see a **Resolve Now** button. From 2e05148e3867981a6ac53bc7ab146149d6a18ca5 Mon Sep 17 00:00:00 2001 From: maddylewis <38016013+maddylewis@users.noreply.github.com> Date: Wed, 16 Apr 2025 12:16:02 -0400 Subject: [PATCH 2/2] Update Edit-expenses.md --- docs/articles/expensify-classic/expenses/Edit-expenses.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/docs/articles/expensify-classic/expenses/Edit-expenses.md b/docs/articles/expensify-classic/expenses/Edit-expenses.md index f5ddabc100d5..ce729e41647c 100644 --- a/docs/articles/expensify-classic/expenses/Edit-expenses.md +++ b/docs/articles/expensify-classic/expenses/Edit-expenses.md @@ -29,8 +29,8 @@ Editing restrictions apply based on expense type and report status. - **Approved expenses** cannot be edited unless reopened (also called unapproved). - **Expenses in a Closed report** cannot be edited. -## Description and Policy Violations -- If an expense has a policy violation but includes a **description or comment**, it will still be submitted via Scheduled Submit. +## Description and Workspace Violations +- If an expense has a violation but includes a **description or comment**, it will still be submitted via Scheduled Submit. - The **description acts as the user’s explanation** for why the violation wasn’t resolved. - This allows the report to move forward while providing visibility for approvers or Workspace Admins.