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formal_proposal_process.md

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Formal Proposal Process

As a community member or as a volunteer, would you like to make a change to the museum? The MADE's hackerspace lineage encourages this type of engagement; it ensures that the museum remains a place formed by the community for the community. That being said, we still have to stay true to our nonprofit status and our mission of inspiring the next generation of digital creators through playable preservation. This formal process standardizes the request process for all parties involved, helps us come to a mutual understanding of any budgetary needs, and ultimately helps us decide if we should move forward.

Get Started Now!

Fill out the proposal form! Link to the Proposal Form. We'll get back to you as soon as we can!

What to Expect

  1. Requester navigates to a publicly accessible Google Form (link to go here).
  2. Requester fills it out the best of their ability and submits it.
  3. An email is sent to the executive director/volunteer coordinator for triage.
  4. If it requires a budget/board engagement, it is sent to the board for approval.
  5. Otherwise, it goes to the volunteer meeting for volunteers to discuss.
  6. Volunteers vote whether or not to have it turned into a formal proposal.
    • Executive director has ability to drop the proposal
    • Volunteers may reach out to community committee on board of directors to appeal
  7. If volunteers determine that it is appropriate
    • A formal request for proposal is issued to the requester, and the requester fills out that form to run the event
  8. Upon receipt of the formal request, volunteers determine viability and vote to approve/disapprove
    • Executive director has ability to drop the proposal
    • Volunteers may reach out to community committee on board of directors to appeal
  9. Upon approval, requester becomes the directly responsible individual for the event and is held accountable for the execution of all items outlined in the proposal
    • Project may be stopped at any time by volunteer vote/executive director should issues arise
  10. Requester executes the event
  11. Requester follows steps on the proposal outlined to evaluate success
  12. Volunteers discuss evaluation at the following volunteer meeting