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Task Tracking

Purpose: Maintain comprehensive view of all project tasks with status, completion dates, and references.

File: TRACKER.md (in repository root)

Principle: Single source of truth for project progress, replacing the need for separate CHANGELOG.

TRACKER.md Structure

Must Include

  1. Quick Status - Progress at a glance

    • Overall progress percentage
    • Counts by status (Complete, Pending, Blocked)
    • Counts by environment

  2. Task List - All tasks organized by phase

    • Task name and description
    • Status (✅ Complete, ⏳ Pending, ⚠️ Blocked)
    • Completion date (for completed tasks)
    • References (commits, docs, runbooks)
    • Dependencies or blockers

  3. Blocked/Waiting Items - Obstacles needing attention

    • What's blocked
    • Why it's blocked
    • Impact of blocker
    • ETA if known
    • Next steps to unblock

  4. Component Status Matrix - Cross-environment view

    • Components as rows
    • Environments as columns
    • Status for each combination

  5. Key Milestones - Chronological achievements

    • Date and milestone name
    • What was accomplished
    • References to documentation

  6. Session History - Quick session index

    • Session number/date
    • Focus of session
    • Outcome
    • Reference to RUNBOOKS

Status Indicators

Use consistent emoji status indicators:

  • ✅ Complete - Task finished successfully
  • ⏳ Pending - Not yet started or ready to start
  • 🔄 In Progress - Actively being worked on
  • ⚠️ Blocked - Cannot proceed due to external dependency

Update Protocol

When Completing a Task

  1. Change status from ⏳ to ✅
  2. Add completion date (YYYY-MM-DD format)
  3. Add references:
    • Git commit hash
    • Relevant documentation files
    • RUNBOOKS entries
  4. Update progress percentages
  5. Add to milestones if significant

Example:

- [x] **Deploy Kafka Cluster (UAT)** - Completed 2026-01-21
  - 3 brokers (KRaft mode), RF=3, min ISR=2
  - Cluster name: example-kafka-cluster
  - Bootstrap: example-kafka-cluster-kafka-bootstrap.kafka.svc.cluster.local:9092
  - Reference: [docs/RUNBOOKS/20260121-1730-KAFKA-4-FINAL-CONFIG.md](docs/RUNBOOKS/20260121-1730-KAFKA-4-FINAL-CONFIG.md)
  - Commit: c47b26b

When Adding New Tasks

  1. Add with ⏳ Pending status
  2. Include brief description
  3. List dependencies or prerequisites
  4. Add to appropriate phase/section
  5. Update totals in Quick Status

Example:

- [ ] **Deploy SIT Topics** - ⏳ PENDING
  - Topics: Same 7 as UAT/DEV
  - Depends on: SIT cluster deployment
  - Will use: create-topics-runtime-v2.sh
  - Reference: [PENDING-CHANGES.md](PENDING-CHANGES.md)

When Encountering Blockers

  1. Mark task as ⚠️ Blocked
  2. Add to "Blocked/Waiting Items" section with details:
    • What's blocked
    • Blocker description
    • Impact
    • ETA (if known)
    • Next steps
  3. Update totals in Quick Status

Example:

### 1. SIT Environment Access ⚠️
- **Status**: Blocked - waiting for SIT environment access
- **Blocker**: Need AWS credentials and EKS cluster details for SIT account (877559199145)
- **Impact**: Cannot proceed with SIT deployment
- **ETA**: Unknown
- **Next Step**: User to provide SIT access details

Update Frequency

⚠️ IMPORTANT: Always update TRACKER.md at the end of each session before committing.

Update After:

  • Completing any significant task
  • Adding new tasks to project
  • Encountering blockers
  • Resolving blockers
  • Reaching milestones
  • At end of each session

Relationship to Other Files

File Purpose Content
TRACKER.md All tasks with status/dates Historical + current, comprehensive
CURRENT-STATE.md Session handoff What's done, in-progress, next steps
PENDING-CHANGES.md Infrastructure changes Prepared vs deployed resources
README.md Project overview Current state snapshot, quick reference
docs/RUNBOOKS/ Session activity logs Detailed commands and outputs

Think of it as:

  • TRACKER.md = "What have we done and what's left?" (complete history)
  • CURRENT-STATE.md = "Where are we right now?" (immediate context)
  • PENDING-CHANGES.md = "What's ready to deploy?" (deployment tracking)

Benefits

For Progress Tracking

  • Clear view of what's done vs pending
  • Easy to calculate progress percentages
  • Identify bottlenecks and blockers

For Reporting

  • Quick summaries for stakeholders
  • Historical record of achievements
  • Reference for status meetings

For Planning

  • Understand dependencies
  • Estimate remaining work
  • Identify resource needs

For Troubleshooting

  • Find when something was completed
  • Locate relevant documentation
  • Understand what changed and when

Example Structure

# Project Task Tracker
**Last Updated**: 2026-02-13

## Quick Status
**Overall Progress**: 75% complete (18/24 tasks)

**By Status**:
- ✅ Complete: 18 tasks
- ⏳ Pending: 5 tasks
- ⚠️ Blocked: 1 task

**By Environment**:
- UAT: ✅ Complete
- DEV: 🔄 In Progress
- SIT: ⏳ Pending

---

## Task List

### Phase 1: UAT Environment ✅ COMPLETE

#### 1.1 Infrastructure Setup ✅
- [x] **UAT EKS Assessment** - Completed 2026-01-21
  - Verified cluster, storage classes, node capacity
  - Reference: [docs/RUNBOOKS/...](docs/RUNBOOKS/...)
  - Commit: abc1234

- [x] **ECR Image Upload (UAT)** - Completed 2026-01-21
  - Uploaded Strimzi Operator 0.50.0, Kafka 4.1.1
  - Registry: 315860845274.dkr.ecr.ap-south-1.amazonaws.com
  - Reference: [docs/RUNBOOKS/...](docs/RUNBOOKS/...)
  - Commit: def5678

### Phase 2: DEV Environment 🔄 IN PROGRESS

#### 2.1 Infrastructure Setup ✅
- [x] **DEV EKS Assessment** - Completed 2026-01-22

#### 2.2 Topic Management ⏳
- [ ] **Deploy 7 Topics to DEV** - ⏳ PENDING
  - Manifests ready in k8s-manifests/dev/
  - Method: Use scripts/create-topics-runtime-v2.sh
  - Reference: [PENDING-CHANGES.md](PENDING-CHANGES.md)

### Phase 3: SIT Environment ⏳ PENDING

- [ ] **SIT Infrastructure Assessment** - ⏳ PENDING
  - AWS Account: 877559199145
  - Tasks: Verify EKS, storage, permissions

---

## Blocked/Waiting Items

### 1. SIT Environment Access ⚠️
- **Status**: Blocked
- **Blocker**: Need AWS credentials for SIT account
- **Impact**: Cannot proceed with SIT deployment
- **ETA**: Unknown

---

## Component Status Matrix

| Component | UAT | DEV | SIT |
|-----------|-----|-----|-----|
| **EKS Cluster** | ✅ | ✅ | ⏳ |
| **Kafka Cluster** | ✅ | ✅ | ⏳ |
| **Topics (Initial)** | ✅ | ✅ | ⏳ |
| **Topics (Requested)** | ✅ | ⏳ | ⏳ |

---

## Key Milestones

### 2026-01-21: UAT Kafka Deployment Complete
- Strimzi Operator 0.50.0 deployed
- Kafka 4.1.1 cluster operational
- Reference: [docs/RUNBOOKS/...](docs/RUNBOOKS/...)

### 2026-02-13: Repository Reorganization Complete
- Implemented documentation standards
- Created state tracking files
- Commit: 87928d8

---

## Session History

### Session 1: 2026-01-21
- **Focus**: UAT Kafka deployment
- **Outcome**: Complete UAT deployment
- **Reference**: [docs/RUNBOOKS/...](docs/RUNBOOKS/...)

### Session 4: 2026-02-13 (Current)
- **Focus**: Repository organization
- **Outcome**: Complete repo reorganization
- **Next**: Commit changes, deploy DEV topics

---

**Maintained By**: Uttam Jaiswal
**Update Protocol**: Update after each significant task completion or session

Best Practices

For Claude

  1. Update proactively - Don't wait to be asked
  2. Be specific - Include exact dates, commit hashes, file references
  3. Keep current - Update at end of each session
  4. Cross-reference - Link to relevant documentation
  5. Track blockers - Document obstacles immediately

For Uttam Jaiswal

  1. Review before status meetings - Use for quick updates
  2. Update after completing tasks - Keep history accurate
  3. Document blockers - Help prioritize unblocking efforts
  4. Reference in commits - Link commits to tasks
  5. Use for handoffs - Show teammates what's done/pending

Related Practices

Maintained By: Uttam Jaiswal Last Updated: 2026-02-13 Version: 1.0.0