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Privacy Policy

AiteBar is a desktop utility for Windows that operates entirely locally. This document describes what data AiteBar collects, stores, and transmits.

Data Storage

All user data is stored locally on your computer:

Data Location Purpose
Settings %AppData%\Codebdbd\Aite Bar\settings.json Application configuration, buttons, and preferences
Quick Note %AppData%\Codebdbd\Aite Bar\QuickNote.md User's quick note content
Clipboard History %AppData%\Codebdbd\Aite Bar\clipboard_history.json Clipboard history (if enabled)
Icons %AppData%\Codebdbd\Aite Bar\Icons\ User-imported custom icons
Logs %AppData%\Codebdbd\Aite Bar\error.log Error logs (rotated at 1MB)

No data is stored in the cloud or synced to external servers.

Data Collection

Default Behavior (No Telemetry)

By default, AiteBar does not collect or transmit any data. The application works entirely offline.

Error Reporting (Optional, Disabled by Default)

AiteBar integrates Sentry SDK for error monitoring. This feature is disabled by default and only activates if:

  1. You set the environment variable AITEBAR_SENTRY_DSN or SENTRY_DSN before launching the application, OR
  2. You manually configure Sentry in settings.json

When enabled, Sentry collects:

  • Exception stack traces (for debugging)
  • Application version
  • Operating system information

Sentry does NOT collect:

  • Personal files or documents
  • Clipboard contents
  • Quick note content
  • URLs or browsing history
  • User-identifiable information (PII)

Network Connections

AiteBar makes network connections only in these scenarios:

  1. Opening URLs — When you click a web button, AiteBar opens the URL in your default or selected browser. This is a standard browser launch, not a direct network connection from AiteBar.

  2. Checking for updates — When you manually trigger "Check for updates" from the tray menu or About window, AiteBar queries GitHub Releases API to check for newer versions. No personal data is sent.

  3. Sentry error reporting — Only if explicitly enabled (see above).

Clipboard Manager

The Clipboard Manager stores a history of text and images copied to your clipboard:

  • History is stored locally in clipboard_history.json
  • History is persisted between sessions by default (can be disabled in settings to avoid storing clipboard data on disk)
  • When persistence is enabled, history survives application restarts
  • History is stored as plain text and is not encrypted
  • You can clear history at any time from the Clipboard Manager window
  • No clipboard data is transmitted to external servers
  • None of the local data files are protected with at-rest encryption. Both clipboard_history.json and QuickNote.md rely on the Windows profile access control for the %AppData%\Codebdbd\Aite Bar folder. If the machine or profile is shared with other local administrators, store sensitive notes or disable clipboard persistence and move the profile under BitLocker/VeraCrypt protection.

Quick Note

Quick Note stores your notes as a local Markdown file:

  • Notes are saved to QuickNote.md
  • Notes are stored as plain text without encryption
  • Notes are not synced to any cloud service
  • You can open the note file in any text editor
  • Notes rely on Windows profile ACLs for protection; see the at-rest encryption note under Clipboard Manager above.

Logs

AiteBar logs errors to a local file:

  • Log file: %AppData%\Codebdbd\Aite Bar\error.log
  • Logs are rotated when the file reaches 1MB
  • Only error messages and stack traces are logged
  • No personal data is included in logs
  • Logs are not transmitted to external servers

Settings Backups

AiteBar automatically creates backups of your settings:

  • Up to 5 backup versions are kept
  • Backups are stored locally alongside the main settings file
  • Backups are not transmitted anywhere

Third-Party Services

Sentry (Optional)

  • Used for: Error monitoring and crash reporting
  • Status: Disabled by default
  • Data collected: Exception stack traces, app version, OS info
  • Privacy: No PII collected by default
  • Documentation: See SENTRY_SETUP.md

GitHub (Update Check)

  • Used for: Checking for application updates
  • Status: Only when user manually triggers update check
  • Data collected: None (only reads release information)
  • Privacy: No personal data is sent

User-Configured AI Services

  • Supported services: OpenRouter, Cerebras, Google Gemini, Groq, GitHub Models, and Mistral AI.
  • Status: Disabled until the user adds an API connection. A saved connection does not send data by itself.
  • Data transmission: Text or files are sent only after an explicit action in an AI-powered tool and only to the service selected by the routing configuration.
  • Credentials: API keys are stored in Windows Credential Manager. The settings file stores only a credential reference and non-secret routing metadata.
  • Logging: API keys, prompts, model responses, and Authorization headers are excluded from local logs and Sentry events.
  • Provider terms: External services process submitted content under their own privacy and retention policies. Users should review those policies before connecting a service.
  • Documentation: See docs/AI_PROVIDERS.md.

Children's Privacy

AiteBar is not directed at children under 13. We do not knowingly collect personal information from children.

Changes to This Policy

If this privacy policy changes, the updated version will be available in the repository and included with future releases.

Contact

For questions about this privacy policy, please open an issue on the GitHub repository.