[No QA] Update Add-Approvals.md

[stephanieelliott]

See: https://expensify.slack.com/archives/C090P2M6DBL/p1759796636290479?thread_ts=1759796630.735079&cid=C090P2M6DBL
Debugger: https://chatgpt.com/share/e/68e9e61e-f9ac-8001-8e54-7e15d177b63b

[melvin-bot]

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cc @kadiealexander

[melvin-bot]

@kadiealexander Please copy/paste the Reviewer Checklist from here into a new comment on this PR and complete it. If you have the K2 extension, you can simply click: [this button]

[github-actions]

HelpDot Documentation Review

Overall Assessment

This PR makes targeted improvements to the Add-Approvals.md documentation, addressing key formatting issues and enhancing content clarity. The changes focus on correcting punctuation errors, improving step numbering, and adding important plan-specific information that helps users understand feature availability.

Scores Summary

• Readability: 8/10 - Clear improvements to formatting and step sequences enhance user comprehension
• AI Readiness: 7/10 - Better keyword coverage and clearer context, though some structural elements could be enhanced
• Style Compliance: 8/10 - Good adherence to HelpDot standards with proper terminology and formatting

Key Findings

Positive Improvements:

• Fixed critical punctuation errors (missing periods in steps 1-2 of "Enable Approvals" section)
• Corrected step numbering sequence in "Set the Default Approval Workflow" (steps 3-6 → 4-7)
• Enhanced metadata with additional relevant keywords (approval workflow, workspace workflows)
• Improved description clarity by specifying "expenses" instead of generic "approvals"
• Added valuable plan-specific guidance for Control plan features
• Included new FAQ addressing common user question about custom workflows

Areas for Enhancement:

• Some inconsistent punctuation patterns remain (step 1 in "Set the Default Approval Workflow" section missing period)
• Could benefit from more descriptive section headings for AI discoverability
• Navigation instructions could be more specific about UI element locations

Recommendations

Priority 1 (Critical):

• Fix remaining punctuation inconsistency in step 1 of "Set the Default Approval Workflow" section

Priority 2 (Recommended):

• Consider adding breadcrumb navigation context for better AI readability
• Enhance section headings with more descriptive terms (e.g., "Configure Approval Workflows for Your Workspace")

Priority 3 (Optional):

• Consider adding a brief overview of approval workflow benefits at the beginning
• Add cross-references to related billing/subscription documentation

Files Reviewed

• docs/articles/new-expensify/workspaces/Add-Approvals.md ✅ Improved - Meaningful enhancements to formatting, content accuracy, and user guidance

Note: The changes in this PR represent solid improvements to documentation quality, with only minor formatting consistency issues remaining to address.

[OSBotify]

A preview of your ExpensifyHelp changes have been deployed to https://77a5441a.helpdot.pages.dev ⚡️

Updated articles:

• articles/new-expensify/workspaces/Add-Approvals

[stephanieelliott]

Looks like this was affected by: https://expensify.slack.com/archives/C01GTK53T8Q/p1760723340264369?thread_ts=1760722574.597949&cid=C01GTK53T8Q

[stephanieelliott]

@kadiealexander bump, can you merge this please?

[strepanier03]

Reviewed the content and it looks like good changes that will clarify things for customers and AZ.

[melvin-bot]

@strepanier03 looks like this was merged without a test passing. Please add a note explaining why this was done and remove the Emergency label if this is not an emergency.

[stephanieelliott]

Thanks Sheena!

[strepanier03]

PR checklist not needed, I removed the emergency label.

[OSBotify]

🚀 Deployed to staging by https://github.com/strepanier03 in version: 9.2.35-0 🚀

platform	result
🖥 desktop 🖥	success ✅
🕸 web 🕸	success ✅
🤖 android 🤖	success ✅
🍎 iOS 🍎	success ✅

[OSBotify]

🚀 Deployed to production by https://github.com/blimpich in version: 9.2.35-4 🚀

platform	result
🖥 desktop 🖥	success ✅
🕸 web 🕸	success ✅
🤖 android 🤖	success ✅
🍎 iOS 🍎	success ✅