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[No QA] Add Save for later odometer details to Distance Expenses help docs #89960

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Julesssss merged 5 commits into from
May 11, 2026
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[No QA] Add Save for later odometer details to Distance Expenses help docs #89960

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Add Save for later odometer details to Distance Expenses help docs
Julesssss May 7, 2026
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Julesssss May 7, 2026
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Reference Save for later button and drop photo sentence
Julesssss May 7, 2026
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Tone and tighten Save for later FAQ
Julesssss May 7, 2026
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Spell out reopen path for saved odometer expense
Julesssss May 7, 2026
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17 changes: 13 additions & 4 deletions docs/articles/new-expensify/reports-and-expenses/Distance-Expenses.md
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@@ -1,7 +1,7 @@
---
title: Distance Expenses
description: Learn how to create a Distance expense using GPS tracking, map-based routes, manual entry, or odometer readings, and how the reimbursement rate is determined in New Expensify.
keywords: [New Expensify, distance expense, mileage reimbursement, create expense, distance rate, workspace rate, map route, reimbursement rate, manual mileage, manual distance, global create, track distance, GPS, GPS tracking, start GPS, track route, track mileage, mileage tracking, calculate mileage reimbursement, mileage rate, odometer, odometer reading, odometer image, odometer mileage, odometer distance, start reading, end reading]
keywords: [New Expensify, distance expense, mileage reimbursement, create expense, distance rate, workspace rate, map route, reimbursement rate, manual mileage, manual distance, global create, track distance, GPS, GPS tracking, start GPS, track route, track mileage, mileage tracking, calculate mileage reimbursement, mileage rate, odometer, odometer reading, odometer image, odometer mileage, odometer distance, start reading, end reading, save for later, in-progress odometer, incomplete odometer]
internalScope: Audience is all members. Covers creating Distance expenses using GPS tracking, map-based routes, manual entry, and odometer readings, plus how reimbursement rates are applied. Does not cover configuring Workspace distance rates in detail or broader report submission workflows.
---

Expand Down Expand Up @@ -74,14 +74,15 @@ To create an expense using your vehicle's odometer readings:
4. Enter the **End reading** from your odometer after the trip.
- The total distance is calculated automatically as you type.
5. (Optional) Select the image icon next to each reading to attach a photo of your odometer.
6. Select **Next**.
7. On the confirmation screen, review and confirm:
6. (Optional) To finish creating the expense later, select **Save for later** to keep the expense in progress on your device. After your trip, return to **➕ Create** > **Track distance** > **Odometer** to resume the saved expense and enter the end reading.

@github-actions github-actions Bot May 9, 2026

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Step clarity / sequential flow: This step combines two distinct actions — saving the expense now and resuming it later after the trip. Per the step formatting standard (Section 5), steps must be sequential and aligned with the actual UI flow. The "After your trip, return to..." portion describes a separate future action that breaks the sequential flow of the current procedure.

Consider trimming this step to the immediate action only:

Suggested change
6. (Optional) To finish creating the expense later, select **Save for later** to keep the expense in progress on your device. After your trip, return to **➕ Create** > **Track distance** > **Odometer** to resume the saved expense and enter the end reading.
6. (Optional) To finish creating the expense later, select **Save for later** to keep the expense in progress on your device.

The resumption instructions are already covered in the FAQ ("Can I save an odometer expense for later?"), so they don't need to be duplicated here.

@github-actions github-actions Bot May 9, 2026

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Readability / step formatting: This step combines two distinct actions across different timeframes (saving now, resuming later) into a single numbered step. Per the authoring guidelines, steps must be "sequential, clear, action-oriented, aligned with actual UI flow." Consider splitting this into a focused instruction for the current action only:

Suggested change
6. (Optional) To finish creating the expense later, select **Save for later** to keep the expense in progress on your device. After your trip, return to **➕ Create** > **Track distance** > **Odometer** to resume the saved expense and enter the end reading.
6. (Optional) To finish creating the expense later, select **Save for later** to keep the expense in progress on your device.

The resumption instructions ("After your trip, return to...") are already covered in the FAQ entry below and don't belong in the procedural step sequence, which should describe the current UI flow in order.

7. Select **Next**.
8. On the confirmation screen, review and confirm:
- Distance
- Amount
- Rate
- Date
- (Optional) Add a description, category, or tag.
8. Select **Create expense**.
9. Select **Create expense**.

Once a Distance expense is created, it can be submitted on a report. To learn how to add expenses to a report, see [Create and Submit Reports](/articles/new-expensify/reports-and-expenses/Create-and-Submit-Reports).

Expand Down Expand Up @@ -165,3 +166,11 @@ Yes. Manual readings are required, but you have the option to attach images of t

Yes. When you add two odometer images to a distance expense, they will be merged into a single image for easy viewing.

## Can I save an odometer expense for later?

Yes. Enter your start reading before the trip, then select **Save for later**. After the trip, return to **➕ Create** > **Track distance** > **Odometer** to resume the saved expense and enter the end reading.

## Can I have multiple incomplete odometer expenses at the same time?

Only one in-progress odometer expense can be saved to your device at a time.

@github-actions github-actions Bot May 9, 2026

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Readability: The question asks "Can I have multiple incomplete odometer expenses at the same time?" but the answer does not begin with a direct "Yes" or "No." Other FAQ answers in this article consistently lead with "Yes" or "No" before elaborating. Consider starting with "No." for consistency and clarity:

Suggested change
Only one in-progress odometer expense can be saved to your device at a time.
No. Only one in-progress odometer expense can be saved to your device at a time.


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