March 2nd, 2026 Board Updates

board-procedures/conduct.tex

@@ -52,7 +52,7 @@ \subsection{Experiencing Unacceptable Behaviour}
 \subsection{Consequences of Unacceptable Behaviour}
 Any individual found to be in violation of this Code of Conduct shall receive at least one consequence of the following list, based on what the committee or the Reporting Officer deems appropriate:
 \begin{enumerate}[label=\Alph*.]
-	\item a verbal warning;
+	\item a verbal or written warning;
 	\item a request to leave the area for the rest of the event or the day, whichever is appropriate;
 	\item a temporary ban from all areas governed by this Code of Conduct, as outlined in section 17.9 Scope, lasting the remaining duration of the term. If there is less than one month of classes remaining, this ban is to continue into the subsequent term;
 	\item a 1-year ban from all areas governed by this Code of Conduct, in the event of a serious incident or repeated violations; or

board-procedures/non-voting-resources.tex

@@ -0,0 +1,46 @@
+\section{Non-Voting Resource Members}
+\emph{effective March 25, 2026}\\
+
+\subsection{Purpose}
+There are often occasions where it is valuable to the Board to extend membership 
+to non-voting resource members. While some such non-voting members are defined 
+elsewhere (e.g. the Council Speaker) or externally (e.g. the Dean’s Delegate), 
+some have no external reference.
+
+This procedure provides a central definition for any internally-defined 
+non-voting resource members of the Board, not listed within Bylaw 6.2.
+
+\subsection{Lead, Infrastructure}
+\subsubsection{Appointment}
+In the event that the Lead, Infrastructure role is vacant, a new Lead, Infrastructure 
+shall be appointed by the Board of Directors of the Society at the first 
+Board meeting of the term proceeding the vacancy. 
+
+The Lead, Infrastructure should be appointed for a 1-year term. Moreover, the 
+appointment of a new Lead, Infrastructure must be ratified by the Board.
+
+\subsubsection{Responsibilities}
+The Lead, Infrastructure is intended to be the single individual responsible for 
+MathSoc's technical infrastructure.
+
+As the primary developer of the MathSoc Website, the Lead, Infrastructure will:
+\begin{enumerate}
+    \item In coordination with the Website Committee, determine the direction of 
+    the MathSoc website and the feasibility of new requested functionalities.
+    \item Monitor MathSoc infrastructure to ensure continued uptime, especially 
+    during high-usage periods.
+    \item Support any additional volunteer web developers and content 
+    maintainers working on the MathSoc website.
+    \item Support and enable the Vice President, Communications in making simple 
+    content updates to the MathSoc website.
+\end{enumerate}
+
+Further, as the organization's primary infrastructural point of contact, 
+the Lead, Infrastructure will:
+\begin{enumerate}
+    \item Support members of Council and Board with infrastructural concerns.
+    \item Manage lines of communication with external partners, 
+    such as IST and MFCF.
+    \item Maintain clear documentation and lines of communication to support 
+    future Leads, Infrastructure.
+\end{enumerate}

board-procedures/public.tex

@@ -33,6 +33,7 @@
 \input{rentals.tex}
 \input{trainings.tex}
 \input{website.tex}
+\input{non-voting-resources.tex}
 
 %%% Appendices
 \appendix

board-procedures/website.tex

@@ -1,42 +1,34 @@
 \section{Website Committee}
-\emph{effective July 24, 2024; new}\\
+\emph{effective July 24, 2024; amended March 2, 2026}\\
 
 \subsection{Composition and Selection of Members}
 
 The membership of the committee shall be:
 \begin{enumerate}
-	\item Two (2) current voting members of the Board of Directors;
-	\item One (1) current voting member of Council;
-	\item At least one (1) lead web developer;
+  \item The Lead, Infrastructure;
+	\item Two (2) additional current voting members of the Board of Directors;
 	\item The Vice-President, Communications; and
 	\item The Business Manager.
 \end{enumerate}
 
-Directors and Councillors shall be appointed by their respective governing bodies.
-Lead web developer appointments shall be made by the committee, and ratified by the Board of Directors.
-Should a Director or Councillor seat become vacant, the respective governing body shall appoint a replacement at their earliest convenience.
+Members shall be appointed by the Board of Directors. 
+Should a Director or Councillor seat become vacant, the respective governing body shall appoint a replacement at their earliest convenience. 
 
 The Board of Directors shall appoint one Director to serve as the Chair of the Committee.
-Directors and Councillor(s) who are also lead web developers may sit with a dual mandate, thus satisfying two membership requirements.
+The Lead, Infrastructure may sit with a dual mandate, thus satisfying two membership requirements.
 
-All members, with the exception of the Councillor(s) and the Vice-President, Communications, shall serve on the committee for a period of at least eight (8) months or until they leave their position, whichever is first.
-
-\subsection{Meetings}
-
-The committee shall meet at least once a month.
-Meetings may be called by the Chair of the Committee, or upon the written request of any two members.
+All members, with the exception of the Vice-President, Communications, shall serve on the committee for a period of at least eight (8) months or until they leave their position, whichever is first.
 
 \subsection{Powers and Duties}
 
 The committee shall:
 
 \begin{enumerate}
   \item Provide stable long-term guidance for the overall direction and development of the MathSoc website;
-  \item Oversee the hiring and direction of MathSoc’s web developers, in collaboration with the Vice President, Communications;
-  \item Hire lead web developers to be primarily responsible for website development;
+  \item Seek out and recommend candidates for the Lead, Infrastructure role;
+  \item In collaboration with the Lead, Infrastructure and Vice President, Communications, oversee the hiring and direction of any additional web developers;
   \item Manage solicited website feedback and incorporate it into the direction of the website;
-  \item Report hiring updates to the Board of Directors by no later than the second Board meeting of every term; and
-  \item Report development progress to the Board of Directors at the final Board meeting of every term.
+  \item Report development progress to the Board of Directors at the second Board meeting of every term.
 \end{enumerate}
 
 Web developers shall be operationally and administratively overseen by the Vice President, Communications, but are ultimately subordinate to the committee.

bylaws/content/board.tex

@@ -39,7 +39,8 @@ \subsection{Composition}
   \item The Secretary of Council;
   \item The Business Manager, as defined in this document;
   \item The President of the Federation of Students, or designate; and
-  \item The Dean of the Faculty, or designate.
+  \item The Dean of the Faculty, or designate;
+  \item Additional non-voting resource members as defined in Board Procedure 21.
 \end{enumerate}
 
 If a person qualifies as both a voting and non-voting member of the Board of