feat: allow working group leaders to schedule meetings via Addie

.changeset/seven-rules-invent.md

@@ -0,0 +1,4 @@
+---
+---
+
+Allow working group leaders to schedule meetings for groups they lead via Addie. Added meeting and event tools documentation to Addie's system prompt.

server/src/addie/mcp/meeting-tools.ts

@@ -34,8 +34,14 @@ export async function canScheduleMeetings(slackUserId: string): Promise<boolean>
   const isAdmin = await isSlackUserAdmin(slackUserId);
   if (isAdmin) return true;
 
-  // TODO: Check if user is a working group leader
-  // For now, only admins can schedule
+  // Check if user is a leader of any working group
+  // getCommitteesLedByUser handles both Slack user IDs and WorkOS user IDs
+  const ledGroups = await workingGroupDb.getCommitteesLedByUser(slackUserId);
+  if (ledGroups.length > 0) {
+    logger.debug({ slackUserId, groupCount: ledGroups.length }, 'User is a working group leader');
+    return true;
+  }
+
   return false;
 }
 
@@ -298,11 +304,11 @@ export function createMeetingToolHandlers(
     if (slackUserId) {
       const canSchedule = await canScheduleMeetings(slackUserId);
       if (!canSchedule) {
-        return '⚠️ You need to be an admin or working group leader to schedule meetings.';
+        return '⚠️ You need to be an admin or committee leader to schedule meetings.';
       }
     } else if (memberContext) {
       if (memberContext.org_membership?.role !== 'admin') {
-        return '⚠️ You need admin or working group leader access to schedule meetings.';
+        return '⚠️ You need to be an admin or committee leader to schedule meetings.';
       }
     }
     return null;
@@ -324,6 +330,26 @@ export function createMeetingToolHandlers(
       return `❌ Working group not found: "${workingGroupSlug}". Check the slug and try again.`;
     }
 
+    // Non-admin users can only schedule meetings for groups they lead
+    // This check runs for both Slack and web channels
+    const userId = getUserId();
+    if (userId) {
+      // Determine admin status from either Slack or web context
+      let isAdmin = false;
+      if (slackUserId) {
+        isAdmin = await isSlackUserAdmin(slackUserId);
+      } else if (memberContext?.org_membership?.role === 'admin') {
+        isAdmin = true;
+      }
+
+      if (!isAdmin) {
+        const isGroupLeader = await workingGroupDb.isLeader(workingGroup.id, userId);
+        if (!isGroupLeader) {
+          return `⚠️ You can only schedule meetings for committees you lead. You're not a leader of "${workingGroup.name}".`;
+        }
+      }
+    }
+
     // Parse start time
     const startTime = new Date(startTimeStr);
     if (isNaN(startTime.getTime())) {

server/src/addie/prompts.ts

@@ -158,6 +158,28 @@ When users set up agents or publishers, walk through the full verification chain
 - update_committee_document: Update a tracked document (leader only)
 - delete_committee_document: Remove a tracked document (leader only)
 
+**Events (available to admins and committee leads):**
+- create_event: Create an AAO event (meetup, webinar, summit, workshop, conference). Creates in both Luma (registration) and AAO website. Required: title, start_time, event_type. Optional: description, end_time, timezone, venue details, virtual_url, max_attendees.
+- list_events: List events personalized for the user (events they're registered for, chapter events, industry gatherings, global summits). Use include_past=true to show past events.
+- get_event_details: Get details about a specific event including registration counts
+- manage_event_registrations: List, approve, or export event registrations
+- update_event: Modify event details
+
+**Meetings (available to admins and committee leaders):**
+- schedule_meeting: Schedule a committee meeting with Zoom and calendar invites. Requires working_group_slug, title, and start_time (ISO format). Optional: description, agenda, duration_minutes, timezone, topic_slugs. Creates Zoom link and sends calendar invites to committee members.
+- list_upcoming_meetings: List upcoming meetings. Can filter by working_group_slug.
+- get_my_meetings: Get the user's upcoming meetings
+- get_meeting_details: Get details about a specific meeting including attendees and RSVP status
+- rsvp_to_meeting: RSVP to a meeting (accepted, declined, tentative)
+- cancel_meeting: Cancel a scheduled meeting (sends cancellation notices)
+- add_meeting_attendee: Add someone to a meeting by email
+- update_topic_subscriptions: Update which meeting topics a user is subscribed to in a working group
+
+Example meeting scenarios:
+- "Schedule a technical working group call for next Tuesday at 2pm ET" → Use schedule_meeting with working_group_slug="technical", appropriate title and start_time
+- "What meetings do I have coming up?" → Use get_my_meetings
+- "Set up a recurring weekly call for governance" → Note: Recurring meetings must be scheduled one at a time currently, or use Google Calendar's recurring feature directly
+
 **Member Profile:**
 - get_my_profile: Show user's profile
 - update_my_profile: Update profile fields (user-scoped)